The university of washington (uw) is proud to be one of the nation’s premier educational and research institutionsOur people are the most important asset in our pursuit of achieving excellence in education, research, and community serviceOur staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
At the university of washington, diversity is integral to excellenceWe value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.
The finance readiness program is a collaborative partner to the broader uw finance transformation program (uwft)Uwft is a multi-year effort to transform the uw’s existing financial processes through business process redesign and the replacement of legacy systems with modern technologyThis position will be part of the frp collaborative business partner team responsible for ensuring that uw’s central finance division is operationally ready to execute new processes, policies and procedures with excellence post “go live”.
Uw finance transformation has an outstanding opportunity for a temporary program operations analystThis limited term duration position will have an end date contingent on the overall program timeline, which has a planned go-live date of july 2023.
The program operations analyst will provide project analysis and support for the finance readiness program -uw finance transformation (uwm-uwft) program and will work in close partnership with the associate director and project management office (pmo) leadsThis individual will work with project managers to manage and maintain the master project schedule, track the program budget, coordinate hiring and onboarding, serve as administrator for the team sharepoint, smartsheets and jira sites, create status reports, and analyze risks/issues.
This role will be required to maintain excellent working relationships and communications with leaders across frp and the overall uwft programIn addition, this role will need to quickly learn the toolset used to manage the project and be able to efficiently use and manage these toolsThese will be done in a fast-paced project environment that is characterized by an aggressive timeline and changing priorities.
Duties & responsibilities
Project management and analysis
Performs analysis of project work plans, change requests, risks, decisions, and issues in order to help identify any potential impacts to the project schedule or work planCompile status reports for pmoEscalate to pmo manager/director as needed.
Act as liaison between workstreams and the pmo to facilitate achievement of milestones while following established project management methodology.
Train and support team members in pm tools and processes, ensuring consistent application of pm methodology and approach.
Analyze risks, issues, dependencies, change requests, and blockersEscalate any items that could potentially impact project budget, timeline, resources, and scope.
Prepare documentation for weekly status reportingReview all items weekly to identify potential duplications, recurring issues, and trendsPerform research on items that could impact schedule and complete detailed analysis of project impacts and coordinationResponsible for the timely completion of the assessment and feedback loops in the risks, issues and change request process flows.
Support detailed metric tracking around identified, specific deliverables for respective workstreams; identify how metrics should be tracked to feed status reporting for specific deliverables; construct tools and process for capturing metrics for specific deliverables on weekly basis (jira, smartsheet, other).
• •support detailed metric tracking and reporting of project schedules and pillar progress in smartsheet
Attend key workstream meetings, capture outcomes, action items, log in jira and make assignments – manage completion in collaboration with pmo manager and lead.
Track budget forecast/actuals and prepare reports for director.
Provide support for frp stakeholder registerAssist in preparation of presentation and meeting materials for members of the pmo.
Serve as an administrator for the project smartsheet environment, including maintenance of current assets and processes as well as development of solutions as required for consistent application of pm methodology and approach.
Serve as an administrator for the project sharepoint site, adhering to uw data retention requirements, providing a framework for document storage and organization, and designing/updating the program-facing site pages as needed.
Server as an administrator for the frp jira instance including creation/modification of custom fields, workflows, issue types, maintaining appropriate security groups and permissions, managing sprints, and other duties as required.
Other duties as required
Required qualifications
Bachelor`s degree (preferably in business administration, information science or related area) and a minimum 4 years’ experience working in a service role, providing support to internal or external customers.
Experience with smartsheet, jira and sharepoint
Expert level user of productivity tools, including microsoft word, excel, powerpoint, and reporting/planning tools.
Strong analytical skills and the ability to manage details.
Ability to work effectively under pressure.
Demonstrated experience as a collaborative team member with good communication skills, including the ability to report important issues and options clearly to supervisor.
Ability to work independently with minimal supervision in a virtual environment.
Desired qualifications
Specific project experience with workday or other erp system implementations
Working environmental conditions
Work in an open office environment (please note that 100% remote work is acceptable for this position) and contribute to collaborative team work focused on problem-solvingDaily interactions with other team members, subject matter experts and stakeholders at all levels of the organizationWhile the general working hours are within monday through friday, 8 a.m.-5 p.m., this position will, on occasion, need to adjust hours to accommodate the business needs and deadlines.
Other comments
This position on the finance transformation project is temporarily funded; continued employment is contingent on ongoing funding and performance
Application process:
The application process for uw positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation processThese assessments may include work authorization, cover letter, and/or othersAny assessments that you need to complete will appear on your screen as soon as you select “apply to this position”Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “my jobs” pageIf you select to take it later, it will appear on your `my jobs` page to take when you are readyPlease note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employmentDisclosure is required under washington state law.
Committed to attracting and retaining a diverse staff, the university of washington will honor your experiences, perspectives and unique identityTogether, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The university of washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The university of washington is an affirmative action and equal opportunity employerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the disability services office at 206-543-6450 or dso@uw.edu.
Covid-19 vaccination requirement
Governor inslee`s proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against covid-19 unless a medical or religious exemption is approvedBeing fully vaccinated means that an individual is at least two weeks past their final dose of an authorized covid-19 vaccine regimenAs a condition of employment, newly hired employees will be required to provide proof of their covid-19 vaccinationView the final candidate guide to covid-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.
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