Job details
Salary $3,446 - $4,509 a month job type full-time
Full job description
Description
Fiscal analyst 2 - accounts payable
Camp murray, wa
Under the supervision of the accounts payable supervisor, this position work independently to provide journey-level professional accounts payable support to the washington military department.
This recruitment will be utilized to fill two fiscal analyst 2 vacancies - one permanent and one projectThe project appointment is anticipated to last 24 months and may be extended dependent on project funding.
This is a civilian position and does not require military service affiliation.
About the washington military department
Protecting people is our passionAt the washington military department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might ariseOur agency unites civilian employees with members of the washington national guard, creating a team that is deeply committed to public serviceWe go home at night knowing that our day-to-day work supports activities that truly make a differenceWhether that`s partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our washington youth academy - the washington military department seeks to safeguard our way of life and those that call washington home.
To learn more about the washington military department, please visit: www.mil.wa.gov
In addition to job fulfillment, the washington military department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.
Duties
Review and pay invoices
Review and analyze invoices for payablesEnsure vendor and amount paid are accurate, appropriate authorization to pay has been provided, and coding structures are current and accurate.
Ensure accurate split coding is applied when appropriate to ensure that all entries balance with documentation.
Prepare and batch payment documentation for payments.
Review purchase card documentation and process purchase card payment and journal voucher batches
Review purchase card reconciliation documentation provided by purchase card approving managers, ensure all documentation, including receipts and coding information have been provided.
Follow up with purchase card approving managers regarding any missing or incomplete documentation.
Verify purchases follow all applicable agency purchase policies.
Prepare and batch documentation for payment.
Maintain full documentation on accounting and tracking logs for all payments.
Process payments for contracts, grants, purchase orders, and field orders
Review and analyze purchase documents, purchase orders, and field orders.
Monitor invoices and review and process payment requests.
Ensure accurate split coding is applied and that all entries balance with documentation.
Prepare and batch payment documentation for payments.
Enter and upload payment information into the state financial system of record.
Maintain full documentation on accounting and applicable tracking logs for payments.
Process payments owed to other state agencies
Review and analyze interagency invoicesEnsure agency and payment amounts are accurate, appropriate authorization to pay has been provided, and coding structures are current and accurate.
Process payments to/for agency employees
Review and analyze travel reimbursement requests to confirm compliance with saam and agency travel policy.
Review reimbursement requests submitted by agency employees.
Verify correct coding structures, and prepare all documents for payment processing.
Review and analyze financial data from the state accounting system for reconciliation and make necessary corrections
Qualifications
Required
One year of experience as a fiscal analyst 1;
Or
Two years of professional level accounting, budgeting, and/or auditing experience.
College level education in accounting or related field can substitute for experience on a one year of experience is equivalent to two years of education.
Desired
Education:
Bachelor`s degree in accounting or related field.
Experience:
State accounting systems: working with the state of washington accounting/budget systems (afrs, enterprise reporting, tems, tm$, workday, etc.).
Payment management: monitoring, tracking, and/or making fiscal or contribution adjustments to worksheets or invoices for federal, state, local governments, or private entities.
Skills and abilities to:
Prepare financial statements, fiscal year closings, financial and statistical reports.
Prepare, reconcile, and analyze worksheets, reports and data using excel, and web-intelligence.
Reconcile and research general ledger accounts and subsidary ledgers to the general ledgers.
Provide excellent customer service to vendors, project staff, local jurisdictions, and other state agencies.
Use microsoft office suite (including word, excel, outlook, teams, sharepoint, or similar software) to develop documents in support of program objectives.
Supplemental information
Compensation: wage/salary depends on qualifications or rules of promotion.
Conditions of employment
Covid-19 vaccination: on august 9, 2021, governor jay inslee issued proclamation 21-14, a covid-19 vaccination requirement for state employeesAs a result, all employees of the washington state military department must be fully vaccinated by hire date as a condition of employmentPursuant to this mandate, you will be required to provide proof of vaccination as part of the hiring processCandidates needing information on a medical or religious accommodation may email the assigned recruiter within the state human resource office at mistina.venesky@mil.wa.gov
Background investigation: must successfully complete the appropriate background checks required for employmentMust be willing to sign releases of information and shall not have access to any investigative materials and filesThe processing of background checks can take up to six months post-employmentFailure to successfully pass a background check may be cause for termination.
Driver`s license:
Valid to drive in the state of washington.
Must meet requirements of the real id actThis is required for base access and will be required upon hire.
Military facility: willingness to work on a military controlled access installationCamp murray uses the defense biometric identification system (dbids) for entry to the installationMust meet access requirements / background check which can be found in the camp murray access requirements policy (unified policy no18-01)This includes possession of an enhanced driver’s license, or other real id compliant identification.
Work hours: a choice between a tuesday through friday (4/10 schedule) - monday through thursday (4/10 schedule) - or monday through friday (5/8 schedule)Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm, and will include core business hours of 8:00 am to 4:00 pm.
Telework: this position is eligible for teleworkThe incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preferenceReporting to the workstation for work activities or participating in-person meetings will be needed.
Emergency assignment: upon activation of the state emergency operations center (seoc) or joint field office (jfo), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.
Travel: occasional statewide travel may be required.
Application process
Individuals interested in applying for this position should select the `apply` button and submit the following:
A current state application profile,
Responses to the supplemental questions (note responses to these questions will be reviewed and evaluated by the hiring manager), and
A list of at least four professional referencesPlease include at least two past/current supervisors, one peer and subordinate if applicableFor each reference include the following:
Name
Professional title
Working relationship
Daytime phone number
Email address
** a resume will not substitute for completing the `work experience` section of the application.
The information provided in your application must support your supplemental questionnaire responsesResponses not supported in your application and those referring to `see resume` will disqualify you for consideration of employment from this recruitment.
This recruitment may be utilized to fill additional fiscal analyst 2 vacancies.
If you have questions about the application process or this recruitment, please email mistina venesky at mistina.venesky@mil.wa.gov
The washington military department is an equal opportunity employerWe value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agencyOur diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplaceWomen, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to applyPersons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruitment section of state human resources at: email: mistina.venesky@mil.wa.gov, call: (253) 512-7389, or telecommunications device for the hearing impaired at (253) 512-7298.
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