Job type full-time
Full job description
Correctional records technicianadministrative operations division – hearings records unittacoma, wathis position may be eligible to telework part-time but requires some in-office workThe washington state department of corrections is a seeking highly motivated and qualified individual for a a permanent correctional records technician position within the hearings records unitThis is an exciting opportunity to work in tacoma, washingtonThis recruitment may be used to fill multiple positions over the next three (3) monthsAgency profile: our mission at the department of corrections (doc) is to `improve public safety by positively changing lives`With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, washington state is highly regarded as a strong leader in the field of correctionsFor additional information about the agency, please visit doc.wa.gov.
Example of duties
The hearings records unit is tasked by the agency with facilitating the functions of the hearings unit, which is responsible for the conduct of all community custody and work release hearings for the docAs a member of the hearings records team, this position is responsible for establishing hearing dates and schedules within state-mandated time frames utilizing an omni-based systemThis position reviews and interprets the offender sentence(s) for jurisdiction, monitors for other issues relating to the hearing(s) and accurately reflects that information in the prep sheets provided to the hearing officer for the hearing in order to ensure an accurate hearing processThe position calculates return and revocation time, tolling and scheduled end dates through knowledge of sentence structure and legislation that govern the laws relating to these issuesBy ensuring that the hearing process in initiated and completed, this position contributes to the department of corrections mission, to improve public safety work assignments include but are not limited to: review the hearings unit shared mailbox and the appropriate regional box to schedule and/or reschedule hearings.determine which notices require a hearing to be scheduled.communicate with the assigned community corrections officer or other responsible party of outstanding information.review timeframes and determine by which date a hearing needs to be scheduled.schedule hearings in omni based on those timeframes and hearing availability.e-mail hearing notices to all applicable parties.generate and send out facility hearings rosters on a daily or weekly basis.respond to requests for reschedules, notify hearings officer within 48 hours of the scheduled hearings of any change in their schedule.review case management screen to determine applicable causes, their supervision end dates and the current status of the case(s) and consecutive vsConcurrent status of supervision.confirm date of apprehension or detainer date to determine start date for sanction and to ensure that the offender is confined on a doc hold.examine the chronological record to ascertain if there are unusual circumstances relative to the confinement.review prior discipline entries to determine what last hearing was heldEvaluate prior hearing entries to ensure that they have been entered with the correct hearing type/code.analyze to determine if there are applicable bovan or reifschneider days and calculate the number of community custody prison (ccp) return, community custody inmate (cci) terminate or drug offender sentencing alternative (dosa) revoke days.comment on special circumstances that the hearing officer might find helpful while preparing for or conducting the hearing.assist hearings officers community corrections officer (cco), etcThrough telephone or email,analyze the question(s) being asked to determine what response is needed.determine if it is a question for which an answer can be provided or whether the question needs to be forwarded to another party for response.respond to the question thoroughly and professionally and document if appropriate.contact out of state confinement facilities to confirm whether an offender had local charges and when the time those charges were completed to determine sanction start date and document in the offender`s omni chronological record.process any assigned correspondence in set timeframes.assist with any public disclosure requests when necessary.
Required qualifications: high school diploma or equivalentMust be respectful and maintain confidentiality.demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.demonstrated ability to analyze and solve problems under highly stressful or adverse situations.observation – observes and strategizes personal action based on environmental conditions and human behavior.technology – learns and utilizes computer based applications in the performance of job duties.stress tolerance – remains calm and rational while handling difficult situations including, but not limited to, volatile threatening, or other crises/emergency situations.professional standards – knows and applies relevant law, policy, procedure, and practiceAdheres to productivity standards and timelines established by law and policyIdentifies own training needs and proactively seeks training opportunities.adaptability – incorporate new information into an existing framework of understanding, accepts change and supports the agency through changes in law, policy and procedure.preferred/desired qualifications: two (2) years` experience maintaining or processing offender records in a government law office, court setting, or an adult or juvenile correctional agencyNote: offender records are defined as records containing certified copies of the original documents relating to the offenders` crime and sentence(offender records are not property files, grievance files, administrative files, slough files, treatment files, parole files, counselor files, custody files, or medical files).college-level course work in criminal justice, business administration, accounting, social science, or a related field will substitute for one (1) year of experience.knowledge of criminal history document processing.application processto begin the online application process: click the green `apply` button on the job posting and sign in or create an account.complete your application.please be sure to attach the following to your application: a cover letter outlining your qualifications,a detailed chronological resume; andat least (3) three professional references - a professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competenciesIf you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.click `accept & submit` to submit your application.incomplete application packages may disqualify an applicant from the application processWe are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job postingQualified applicants whose responses most closely match the requirements of this position may be invited to interviewCarefully review your application before submittingAll information may be verified and documentation may be requiredThe initial screening will be solely based on the contents and completeness of the application materials submitted.
Vision: working together for safer communities.mission: improving public safety by positively changing lives.our commitment: to operate a safe and humane corrections system and partner with others to transform lives for a better washingtonDoc is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disabilityCovid 19 vaccination requirement pursuant to emergency proclamation 21-14, all washington state executive branch employees, on-site contractors, and volunteers must be fully vaccinated against covid-19 by october 18th, 2021As a condition of employment, the successful candidate will be required to provide proof of their covid-19 vaccination as part of the hire process for all positions within our agencyIf you have questions about this requirement, please contact the recruiter listed in the supplemental information section at the end of the job announcementImportant notes: please include a minimum of three (3) professional references with your applicationA professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competenciesIf you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates**please note: phone number and email address are required for all professional references.a background check including criminal record history will be conducted prior to a new hireInformation from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.employees may work directly with or near incarcerated individuals in a potentially hazardous settingPlease consider this when deciding whether to applyWe are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal lawsA pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from considerationOleoresin capsicum (oc) is an aerosol pepper spray made available as a means of self-defense and/or de-escalationApplicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this positionAnimal care projects are a common component of most washington state prisons, including dog and cat programsApplicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.tuberculosis (tb) is a priority health issue for doc employeesThe successful candidate may be required to provide valid proof of a baseline tb skin test within 60 days from the date of hireWhen positive tests result, further information, testing and treatment will also be requiredEmployment is not contingent upon test resultsTelework details this position may be allocated for teleworkWork may be performed from your home or another offsite location within the state of washington using a reliable internet or cellular hotspot service at that timeEmployees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsiteEmployees will be required to commute to a department of corrections facility or field office as business requires, to potentially include components of the onboarding processSome offices will have a “drop in” area available, however, a dedicated workspace within a doc facility will not be providedWhat we offer: as an employee of the department of corrections, your work-life integration is a priorityWashington state employees are offered one of the most inclusive and competitive benefits packages in the nationBesides comprehensive family insurance for medical, dental, and vision, these perks also may include: remote/telework/flexible schedules (depending on position)up to 25 paid vacations days a year8 hours of paid sick leave per month11 paid holidays a year (12 in 2022 for juneteenth)generous retirement planflex spending accountsdependent care assistancedeferred compensation and so much more! for questions about this recruitment, or to request reasonable accommodation in the application process, please email email@example.com or call us at (360) 522-6563For tty service, please call the washington relay service at 7-1-1 or 1-800-833-6388.