Salary $22.13 - $26.56 an hour job type full-time number of hires for this role 1
Full job description
The senior records management technician performs day-to-day general production activities associated with supporting an imaging and document management/content management team including basic and complex document preparation for scanning, operating all standard county scanners, basic and advanced indexing/data entry of documents, ensuring quality assurance/quality control of images and indexes are adhered to, maintaining records activity, maintaining appropriate department records and files, and provides general to advanced assistance with the imaging and content management processesThis position serves in a lead capacity over assigned staff and coordinates the activities of records management technicians.
This position is required to work remotely for a portion of work hoursTo work remotely, qualified candidates will need to have an adequate home or other remote workspace as well as reliable phone access and stable internet (determined by an internet speed test).
Specifically, this position:
Provides lead accountability for other employees within work unit, which may include scheduling, assigning, and reviewing work, instructing/training in work methods, and providing input into hiring and performance evaluation processes.
Acts as a resource or expert in program area, providing technical guidance to less experienced staff.
Exercises indirect supervision of records management technicians, temporary staff, or volunteers.
Receives departmental documentation for scanning production and inputs into the imaging or content management system by scanning and indexing.
Performs special studies and projects as assigned and required.
Coordinates and administers general administrative programs for the department; acts as main informational contact; ensures appropriate procedures are followed; makes recommendations for modifications to procedures for improved efficiency and operations.
Enters data into and maintains computer systems or databases; proofs data entry and corrects errors; runs standard and ad hoc reports as required; may act as computer liaison with other agencies and departments.
Performs data entry of a variety of index fields associated with each document class type.
Ensures documents are clear and indexed properly by performing standard quality assurance and quality control processes for scanning and indexing.
Maintains records of production activity by; document type, record series, or equipment reading and work logsDispatches other employees on a regular or emergency basis.
Assists with record retention standards and preparation of documents for imaging.
Explains and assists departmental liaisons with preparation of necessary documentation to submit for a content management project.
Attends internal or divisional staff meetings as required.
Enters cases into records management system and generates documentation as necessary.
When a local declaration of emergency or disaster is declared by the board of commissioners, all larimer county employees may be required to work as a disaster service worker.
Performs other duties as appropriate or necessary for performance of the job.
Receives request from coworkers for service or problem resolution on human services content management information technology request.
Processes records requests from public and internal/external agencies.
To view the full job description, visit https://www.larimer.org/hr/careers/job-descriptions.
The ideal candidate will:
Communicate effectively with team and other departments.
Be able to work in a detailed and timely manner and be able to shift focus if needed based on work demands.
Be familiar with general office practices and procedures.
Have experience with routine software and business application including, but not limited to, word processing, spreadsheets, presentation software, and databases.
Read and comprehend department and county rules, regulations, policies and standard operating procedures.
Establish and maintain effective working relationships with other county employees, representatives of other agencies and organizations, and members of the community.
Have regular, predictable attendance.
Have experience with operation of standard office equipment including scanners, fax machines, copiers, and computers.
Accomplish the assigned workload in a timely manner and meet established performance standards and objectives.
Work in a team and production environment.
Understand scope and application of laws and regulations pertaining to records and imaging programs.
Have experience with record retention schedules, record centers, and record management.
Understand principles, practices, and objectives as related to document management in a records and imaging program.
Have experience with scanning equipment, electronic file management, and record keeping systems.
Develop, analyze, and evaluate record keeping systems.
Perform duties independently without close supervision.
Provide professional customer service to clients and public.
Maintain and troubleshoot pc and scanning equipment to meet departmental requirements.
Lead and mentor records management technicians in a productive and positive manner.
All candidates will be screened for the following required minimum qualificationsAny candidate who does not meet all of the qualifications listed as required will be eliminated from the process.
High school diploma or ged required.
Two (2) years of experience in records management, a directly related field, or in the performance of similar duties and responsibilities required.
For all temporary positions, sick leave and our employee assistance program are available and other benefits may be available.
Larimer county offers the following for all regular/limited term positions:
Medical, dental, and vision benefits.
Flexible spending accounts / health savings account
Short and long term disability.
Employee assistance program
Basic life/accidental death & dismemberment
Critical illness insurance
Retirement plan 401(a) with employer match.
457(b) deferred compensation.
Paid time off including vacation, sick and holidays.
To view information on larimer county`s benefits, visit https://www.larimer.org/hr/benefits.
An offer of employment is contingent upon the successful completion of a pre-employment drug screen and background checkAs marijuana is an illegal substance under federal law, testing positive for marijuana (medical or otherwise) or any other substance for which the county tests, will result in the contingent offer of employment being revokedA successful completion of the drug screen is defined as obtaining a negative result.
All application components must be submitted by 11:59 pm mt on the closing date listed.
Larimer county is an equal opportunity employer, and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.
Job type: full-time
Pay: $22.13 - $26.56 per hour
Monday to friday
Work location: one location