Job details
Job type part-time
Full job description
Job title:
Associate – asa
Function:
Administrative support
Reports to position:
Manager
Location:
Hyderabad
Reportees to position:
None
Band:
A4
Job purpose
Responsible for all administrative and logistics related activities of the current programmes (pgpmax, pgpmfab & pgp pro) in the department
Job outline
The job holder is responsible for providing complete back-end support for programme management, by meticulously planning and organising all logistics requirementsS/he also ensures logistics requirements of the faculty teaching the programmes are metCoordinate with other departments to ensure all facilities are available.
The job holder is required to assist orientation and graduation day eventsEnsure all applicants are provided with accommodations and appropriate arrangements are made during their stay at isbS/he is required to see that all the classrooms, group rooms, executive housing /housing facilities for the programs are well equipped with audio visuals and the necessary tools for smooth delivery of the programsAssist with printing of transcripts and certificates.
Ensure that all departmental documents/data are up to date and easily accessible for audits, if any.
Understand sap for academic as well financial/commercial purposes and effective use of the sameThe job holder is responsible for maintaining the sap systems ensuring proper upload of data as well as collection of data as and when required.
Job specification
Knowledge / education
Specific skills
Desirable experience
Bachelor’s degree
Good it/pc skillsExcellent interpersonal skills, sense of urgency, ability to manage multiple responses, good communication skills, coordination & attention to details.
2-5 yrs
Job interface/relationships:
Internal
External
Department staff
Finance department
Purchase department
Vendors
Students
S.no
Key responsibilities
% time spent
1
Assist in programme administration
25%
2
Vendor coordination
25%
3
Collaborate with the various departments to ensure smooth delivery of the programme
20%
4
Documentation/record keeping, storeroom maintenance
20%
5
Manage sap, invoice
10%
Total time spent on all responsibilities
100%
Sn
Key result area
Key performance indicator
Measure
Weightage
1
Program administration
Provide excellent support and programme administration
Error free and timely delivery
25%
2
Vendor coordination
Coordinate with all internal and external vendors
Ensure smooth running of programme & other events
Timely payment to vendors along with documentation
Feel good experience to students and faculty
25%
3
Coordination with other departments
Collaborate with the various departments to ensure smooth delivery of the programme
Maintain cordial & effective inter-departmental relation
20%
4
Documentation/record keeping, storeroom maintenance
Office record keeping, maintaining in/out movement of items of the department store room.
Ensure that all departmental documents/data are up to date and easily accessible for audits if any.
20%
5
Manage sap, invoice
Ensure proper sap management and financial documentation
Understand sap functionality for all financial purposes and effective use of the same
10%
Any other significant input
Work on weekends will be required as the part time programmes begin on weekends
Do you wish to apply for this role? share your profile
Contact us at
+91-xxxxxxxxxx
0172 4591800
Email us at
Talent_acquisition@isb.edu
Timings
Monday- friday, 08:00 to 18:00
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