Job type full-time
Full job description
The document management technician is responsible to gather and prepare examinee charts for useThis position sorts records, creates cover letters, updates client lists and maintains efficient document storage.
Essential duties and responsibilities to perform this job successfully include, but are not limited to the following:
Gathers and organizes examinee charts for examinations and depositions purposes.
Responsible for sorting and maintaining electronic and or hard copies of charts and or medical report forms.
Finalizes completed charts by confirming all records are included and consolidates charts as needed to ensure no duplicates or unnecessary documents are stored.
Prepares and ships records to physicians utilizing appropriate mailing sources (usps, ups, or electronic) within required timeframes.
Performs clerical duties such as typing, filing, emailing, and proofreading as required.
Promotes effective and efficient utilization of clinical resources and supplies.
Protects examinee rights by maintaining confidentiality of personal and financial information at all times and in accordance with hippa regulations.
Perform other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorilyThe requirements listed below are representative of the knowledge, skill, and/or ability requiredReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or experience
High school diploma or equivalent requiredA minimum of one year related experience; or equivalent combination of training and experienceExperience in a medical office preferred.
Must possess complete knowledge of general computer, fax, copier, scanner, and telephone
Must be knowledgeable of multiple software programs, including but not limited to microsoft word, outlook, excel, and the internet.
Must have a full understanding of hipaa regulations and compliance.
Must be a qualified typist with a minimum of 40 w.p.m.
Ability to follow instructions and respond to managements’ directions accurately.
Demonstrates accuracy and thoroughnessLooks for ways to improve and promote quality and monitors own work to ensure quality is met.
Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
Must be able to work independently, prioritize work activities and use time efficiently.
Must be able to maintain confidentiality.
Must be able to demonstrate and promote a positive team -oriented environment.
Must be able to stay focused and concentrate under normal or heavy distractions.
Must be able to work well under pressure and or stressful conditions.
Must possess the ability to manage change, delays, or unexpected events appropriately.
Demonstrates reliability and abides by the company attendance policy.
Must maintain a professional and clean appearance at all times consistent with company standards.