Job type full-time
Full job description
About dealerware: dealerware is modern fleet management for the modern retailerWe are proud to be one of the hottest software companies in the automotive sectorBy combining a modern-approach with fresh design thinking, dealerware’s industry-leading saas platform enables best-in-class fleet management and mobility for top automotive dealerships and manufacturersThree years ago, we burst onto the scene with a promise to reduce costs and elevate the customer experience at automotive dealershipsToday, we’re experiencing 100% yoy growth and are positioned to truly change the way the world hits the roadAcross the automotive ecosystem, there’s hundreds of billions of dollars at stakeAnd we’re right in the swell of it.
Dealerware currently manages fleets for 28 automotive brands and 10 of the top 10 dealer groups in the countryWith a recent expansion into international markets, our growth trajectory continues to be within the top 1% of saas businesses.
Dealerware is looking for an executive assistant to provide a wide range of administrative support for our executive leadership teamThis role will be working in a fast paced environment supporting multiple executives requiring the ability to juggle diverse responsibilities with accuracy, flexibility, and humorThe executive assistant demonstrates a high level of integrity, professionalism, and confidentiality, handling sensitive information with discretionA high degree of responsiveness and independent judgment is required to plan, prioritize, and organize in a fast-paced, rapidly changing environmentThe executive assistant must be highly proficient in all technology platforms needed for the day-to-day and supporting our wfh technology dependencyThis role will report to the chief of staff, and will contribute to the smooth operation of the executive team.
Duties & responsibilities:
Responsible for overall calendar management, ensuring efficient time management, and requiring interaction with both internal and external executives and assistants
Coordinate with chief of staff for scheduling & management of executive team meetings
Prepare, submit & track expense reports & maintain records
Monitor departmental travel requests, verify need for travel & approve on behalf of the department
Proactively follow-up on outstanding tasks and issues on behalf of executives
Provide support for large/team/cross-department meetings
Maintain team calendar and support needs of team building and employee appreciation events, etc.
Assist with team-building events, including origination of idea and coordination of facility, travel, food, and lodging accommodations (as needed)
Other administrative and office support duties as assigned
Where permitted by applicable law, must be fully vaccinated against covid-19 to be considered for this u.sBased job(reasonable accommodations for medical and religious objections will be considered.)
Applicants local to austin, tx
High school/ged required
5 years of executive-level administrative or comparable experience
Must be highly proficient in microsoft word, excel, powerpoint, and outlook
Must be highly proficient in google suite: gmail, calendar, drive
Must be able to maintain the highest level of confidentiality
Resourceful self-starter with ability to work with minimal supervision
Demonstrated ability to handle multiple tasks simultaneously
Exceptional organizational skills required
Command of spelling, punctuation, grammar, and proofreading
Professional demeanor and telephone manner essential
Ability to prioritize and work independently
High level of communications skills to interact with senior executives and external professionals
Dealerware offers you:
Competitive base salary with bonus incentive eligibility
Full benefits (medical, dental, vision, 401k) + free telehealth (includes therapy visits)
Training for all employees provided in udemy
Tuition reimbursement and continuing education
Unlimited paid vacation policy
Generous paid parental leave program
100% remote work (2021)Hybrid model or 100% remote anticipated post-covid
Modern office and a dynamic team in downtown austin with free parking
Friendly, small company environment with a progressive culture and somewhat flexible hours
Backed by audi, a 111-year-old automotive industry leader
Semi-flat organizational structure that ensures your influence on products we build
Discounts on silvercar rentals and participation in an audi lease program
Dealerware is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinancesDealerware`s management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.
We are interested in every qualified candidate who is eligible to work in the united statesHowever, we are not able to sponsor visas.